Privacy Policy

Who operates Popnote

Popnote is operated by One Minute Media Company, Inc. Public correspondence can be sent to PO Box 80441, San Marino, CA 91118, United States. Questions and privacy requests can be sent to support@popnote.ai.

Local-first library

Your Popnote recordings, transcripts, photos, places, titles, and local Groups are stored on your iPhone by default. Popnote does not upload your entire local library. Local files use iOS Data Protection. They are not separately end-to-end encrypted by Popnote and may be included in an encrypted Apple device backup according to your Apple backup settings.

When you export or share a Popnote, you create an independent copy. The recipient app or service then controls that copy under its own terms.

Optional transcription processing

Processing is optional. When you choose Process, the selected audio—not your whole library—is sent securely through Popnote's service to OpenAI so it can produce a transcript and structured metadata. The returned result is saved to your local library. This processing is not end-to-end encrypted because the service provider must access the audio to transcribe it.

Popnote's relay is designed not to retain the request audio or returned transcript after that processing request finishes. Popnote retains a limited operational ledger such as request identifiers, duration, status, model rate, and cost to prevent duplicate charges, reconcile balances, and investigate failures. OpenAI's published API data controls for the audio transcription endpoint state that API data is not used for training and has no abuse-monitoring or application-state retention. Provider terms can change; see OpenAI's current API data controls.

Account and purchase data

You can record and manage a local library without an account. If you create an account or use processing, Popnote may handle your email address, optional name, phone number, handle and profile image, user and device identifiers, account security records, processing balance, and processing history.

Apple processes App Store payments. Popnote receives transaction identifiers, product, entitlement, refund, and renewal status needed to grant and reconcile purchases. Popnote does not receive your full payment-card details.

Permissions

• Microphone access records audio only while you use the recorder.
• Camera access lets you take a photo you explicitly add to a Popnote.
• Location access adds a place only when you choose that option.
• The system photo picker gives Popnote only the photos you select.

Popnote does not use your data for cross-app tracking or sell personal data.

Deletion and retention

Deleting a Popnote removes its local bundle and associated local metadata. Removing a Popnote from a local Group removes the Group reference without deleting the Library original. Deleting the app removes its local app data; exported copies and prior device backups are separate.

You can delete a Popnote account inside Profile. Account deletion removes the sign-in and account-owned cloud records, including any legacy uploaded copies. It does not erase the separate local library unless you delete those Popnotes or the app. Apple subscriptions must be cancelled separately in Apple's subscription settings.

Security, children, and changes

Popnote uses transport security, iOS file protection, Keychain storage, server-side authorization, and Apple App Attest controls where available. No system can guarantee absolute security. Popnote is not directed to children under 13. If we materially change this policy, we will update this page and its revision date.